Train, teach, manage, be a secretary, accountant, receptionist and even a teacher, all without stress and with complete confidence, it is possible thanks to Scolana. All the administration of your establishment can now be managed simply and freely, discover all the functionalities offered by Scolana.
Dashboard
Children
Training
Accounting
Communications
Content management
Dashboard
The dashboard is a high-level, numerical overview of your establishment that can be configured according to your needs.
Children's Administration
- Pre-registration management module that allows parents to register their pre-registration requests themselves directly from your parent area. You do not have to enter any data, the information provided by parents goes directly into your database.
- Define the members of each class centrally. The same goes for your extracurricular activity groups.
- Record and track attendance, absences, lateness, and other events, in classes and also for extracurricular activities.
- Access to data according to their right of access in a few clicks for parents of students and teaching staff.
- Online management of school reports.
- Automatic generation of the child's file, class file, photo album and many other documents, in PDF or Microsoft Excel formats, according to the models provided by the school.
- Parents' area plugin available on request (Parents can update their family information themselves and download the required documents via a web interface). New!
Training management
- Pre-registration of enrollments.
- Management of enrollments and cancellations (email notification).
- Management and sorting of all data in the form of lists.
- Access to data according to your right of access in a few clicks for everyone.
- Creation of groups of people according to the selected criteria.
- Easy navigation between contracts/agreements – invoices – customer files – training files.
- Automatic generation of documents according to your models: training contracts and agreements, attendance sheets, summonses, school certificates and many other documents.
- Statistics!! number of hours of training, number of students, turnover, by year, by month, by type of training, by source of funding.
- Online electronic signatures. New!
Accounting
Invoices
- Credit notes
- Quotes
- VAT
- Cloning of invoices
- Analytical codes
- Accounting products
- Comments and attached files
Payments
- Online payments by card (via stripe.com)
- Transfers, checks, cash, CESU, paypal – allocation to invoices
- Bank deposit of checks
- Bounced checks
- Scheduling for payments
- Refunds – as payments except direct debit
Billing process
- Create bulk invoices for all children in a class or activity
- Bulk creation of invoices for adult training
- Creating invoices manually
- Possibility to create a plugin to generate invoices automatically
- Locking of invoices to prevent modification
- Unlocking invoices to correct an error (Scolana remembers the original invoice number and date)
Direct debits
- Percentage programming
- Programming by date and amount
- Bank deposits (SEPA XML format file)
- Automatic allocation to invoice
- Automatic creation of SEPA mandates (PDF template, automatic or manual RUM number)
- Bank Accounts Registration
Communications
- Display of due dates on the invoice (PDF), by email, on the extranet page
- Notification of due dates to customers
- Invoice notifications – issue, reminder
- Customer account extranet – the customer can view their invoices, due dates, balance via the customer portal
Accounts Payable
- Invoices
- Credit notes
- Expense accounts
Accounting journal
- Entries
- Export to Microsoft Excel format
- Locking the journal to maintain its integrity with respect to the accounting software
- Manual entries – accounting operations not supported by other operations
Automatic and configurable numbering
- Invoices
- Clients accounts
- Accounts payable
- Contracts
Account tracking
- transactions
- Balance
- Balance on a given date
Export to Microsoft Excel file
- Accounting journal (entries) for import into the accounting software
- Accounts (with number, name, balance)
- invoices and credit notes (number, account, date, amount, amount due)
Communications
Scolana offers you an interface that allows you to send newsletters to parents of students or trainees.
Also:
- An overview of newsletter sending errors
- A section dedicated to notifications (invoices issued, creation of new user account, new registrations, etc.). We keep you informed of everything that happens within your Scolana instance.
- A tool for cleaning your distribution lists
Content management (CMS)
- Customize your Scolana instance.
- Images and documents management
- Hosting and management of your website (an additional €80/year for management of your domain name).
- Manage PDF file templates.
Are you convinced? Do you have any questions?
Contactez nous!
